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Privacy policy

This is a translation of the German original for the convenience of our English-speaking visitors. In the event of any discrepancy, the German version (Datenschutzerklärung) prevails.

Last updated: September 2026

1. Data protection at a glance

General information

The following notes provide a simple overview of what happens to your personal data when you visit this website. Personal data is any data by which you can be personally identified. Detailed information on the subject of data protection can be found in our privacy policy set out below this text.

Data collection on this website

Who is responsible for the data collection on this website?

Data processing on this website is carried out by the website operator. You can find its contact details in the section “Information on the controller” in this privacy policy.

How do we collect your data?

Some of your data is collected when you provide it to us. This may, for example, be data you enter in a contact form.

Other data is collected automatically or with your consent when you visit the website, by our IT systems. This is mainly technical data (for example internet browser, operating system or time of the page view). This data is collected automatically as soon as you enter this website.

What do we use your data for?

Some of the data is collected in order to ensure that the website is provided without errors. Other data may be used to analyse your user behaviour.

What rights do you have regarding your data?

You have the right to receive information about the origin, recipients and purpose of your stored personal data free of charge at any time. You also have a right to request the correction or deletion of this data. If you have given your consent to data processing, you can withdraw that consent at any time with effect for the future. You also have the right to request the restriction of the processing of your personal data under certain circumstances. Furthermore, you have a right to lodge a complaint with the competent supervisory authority.

You can contact us at any time regarding this and any further questions on the subject of data protection.

Analysis tools and third-party tools

When you visit this website, your browsing behaviour may be evaluated statistically. This is done mainly with so-called analysis programmes.

Detailed information about these analysis programmes can be found in the privacy policy below.

2. Hosting

We host the contents of our website with the following provider:

HubSpot CMS

The provider is HubSpot, Inc., 2 Canal Park, Cambridge, MA 02141, USA; the contracting party for users in the European Economic Area is HubSpot Ireland Limited, Ground Floor, Two Dockland Central, Guild Street, Dublin 1, Ireland (hereinafter HubSpot).

HubSpot provides the servers on which this website runs. When a page is accessed, HubSpot processes the technically necessary data (in particular IP address, browser type and version, operating system, referrer URL and the time of access) in order to deliver the website and to ensure its security and stability. Our HubSpot account is set up in the European Union region; according to HubSpot, the contents of this website are delivered from data centres within the European Union.

HubSpot is used on the basis of Art. 6 (1) (f) GDPR. We have a legitimate interest in presenting our website as reliably as possible. If corresponding consent was requested, processing is carried out exclusively on the basis of Art. 6 (1) (a) GDPR and section 25 (1) TDDDG, insofar as the consent covers the storage of cookies or access to information in the user’s terminal device (for example device fingerprinting) within the meaning of the TDDDG. Consent may be withdrawn at any time.

Insofar as personal data is transferred to the USA, the transfer is based on the standard contractual clauses of the EU Commission and on the certification of HubSpot, Inc. under the EU-US Data Privacy Framework. For details, please see HubSpot’s privacy policy: https://legal.hubspot.com/privacy-policy.

Data processing agreement

We have concluded a data processing agreement (DPA) for the use of the above-mentioned service. This is a contract required by data protection law which ensures that the provider processes the personal data of our website visitors only in accordance with our instructions and in compliance with the GDPR.

3. General information and mandatory information

Data protection

The operators of these pages take the protection of your personal data very seriously. We treat your personal data confidentially and in accordance with the statutory data protection regulations and this privacy policy.

When you use this website, various personal data is collected. Personal data is data by which you can be personally identified. This privacy policy explains what data we collect and what we use it for. It also explains how and for what purpose this happens.

We would like to point out that data transmission over the internet (for example when communicating by email) can have security gaps. Complete protection of data against access by third parties is not possible.

Information on the controller

The controller for data processing on this website is:

beyondbots GmbH
Sophienstraße 21
70178 Stuttgart
Germany

Represented by:
Christian Hartmann, Cade Gorman

Email: hello@beyondbots.com

The controller is the natural or legal person who alone or jointly with others decides on the purposes and means of processing personal data (for example names, email addresses and the like).

Storage period

Unless a more specific storage period is stated within this privacy policy, your personal data remains with us until the purpose of the data processing no longer applies. If you assert a justified request for deletion or withdraw your consent to data processing, your data will be deleted unless we have other legally permissible reasons for storing your personal data (for example retention periods under tax or commercial law); in the latter case, deletion takes place once these reasons no longer apply.

General information on the legal bases for data processing on this website

If you have consented to data processing, we process your personal data on the basis of Art. 6 (1) (a) GDPR or Art. 9 (2) (a) GDPR, insofar as special categories of data pursuant to Art. 9 (1) GDPR are processed. In the case of explicit consent to the transfer of personal data to third countries, data processing is additionally carried out on the basis of Art. 49 (1) (a) GDPR. If you have consented to the storage of cookies or to access to information in your terminal equipment (for example via device fingerprinting), data processing is additionally carried out on the basis of section 25 (1) TDDDG. Consent can be withdrawn at any time. If your data is required for the performance of a contract or for the implementation of pre-contractual measures, we process your data on the basis of Art. 6 (1) (b) GDPR. Furthermore, we process your data if it is necessary to comply with a legal obligation on the basis of Art. 6 (1) (c) GDPR. Data processing may also be carried out on the basis of our legitimate interest pursuant to Art. 6 (1) (f) GDPR. The relevant legal bases in each individual case are set out in the following paragraphs of this privacy policy.

Information on data transfer to the USA and other third countries

Among other things, we use tools from companies based in the USA or in other third countries that are not secure under data protection law. When these tools are active, your personal data may be transferred to these third countries and processed there. We would like to point out that no level of data protection comparable to that of the EU can be guaranteed in these countries. For example, US companies are obliged to hand over personal data to security authorities without you as the data subject being able to take legal action against this. It can therefore not be ruled out that US authorities (for example intelligence services) process, evaluate and permanently store your data located on US servers for surveillance purposes. We have no influence on these processing activities.

Withdrawal of your consent to data processing

Many data processing operations are only possible with your express consent. You can withdraw consent that you have already given at any time. The lawfulness of the data processing carried out up to the withdrawal remains unaffected by the withdrawal.

Right to object to data collection in special cases and to direct marketing (Art. 21 GDPR)

IF DATA PROCESSING IS CARRIED OUT ON THE BASIS OF ART. 6 (1) (E) OR (F) GDPR, YOU HAVE THE RIGHT TO OBJECT AT ANY TIME TO THE PROCESSING OF YOUR PERSONAL DATA FOR REASONS ARISING FROM YOUR PARTICULAR SITUATION; THIS ALSO APPLIES TO PROFILING BASED ON THESE PROVISIONS. THE RESPECTIVE LEGAL BASIS ON WHICH PROCESSING IS BASED CAN BE FOUND IN THIS PRIVACY POLICY. IF YOU OBJECT, WE WILL NO LONGER PROCESS YOUR PERSONAL DATA CONCERNED UNLESS WE CAN DEMONSTRATE COMPELLING LEGITIMATE GROUNDS FOR THE PROCESSING WHICH OVERRIDE YOUR INTERESTS, RIGHTS AND FREEDOMS, OR THE PROCESSING SERVES THE ESTABLISHMENT, EXERCISE OR DEFENCE OF LEGAL CLAIMS (OBJECTION PURSUANT TO ART. 21 (1) GDPR).

IF YOUR PERSONAL DATA IS PROCESSED FOR THE PURPOSE OF DIRECT MARKETING, YOU HAVE THE RIGHT TO OBJECT AT ANY TIME TO THE PROCESSING OF PERSONAL DATA CONCERNING YOU FOR THE PURPOSE OF SUCH MARKETING; THIS ALSO APPLIES TO PROFILING INSOFAR AS IT IS RELATED TO SUCH DIRECT MARKETING. IF YOU OBJECT, YOUR PERSONAL DATA WILL SUBSEQUENTLY NO LONGER BE USED FOR THE PURPOSE OF DIRECT MARKETING (OBJECTION PURSUANT TO ART. 21 (2) GDPR).

Right to lodge a complaint with the competent supervisory authority

In the event of infringements of the GDPR, data subjects have a right to lodge a complaint with a supervisory authority, in particular in the member state of their habitual residence, their place of work or the place of the alleged infringement. This right to lodge a complaint is without prejudice to other administrative or judicial remedies.

Right to data portability

You have the right to have data that we process automatically on the basis of your consent or in performance of a contract handed over to you or to a third party in a common, machine-readable format. If you request the direct transfer of the data to another controller, this will only take place insofar as it is technically feasible.

Information, deletion and correction

Within the framework of the applicable statutory provisions, you have the right at any time to free information about your stored personal data, its origin and recipients and the purpose of the data processing and, if applicable, a right to correction or deletion of this data. You can contact us at any time regarding this and any further questions on the subject of personal data.

Right to restriction of processing

You have the right to request the restriction of the processing of your personal data. You can contact us at any time for this purpose. The right to restriction of processing exists in the following cases:

  • If you dispute the accuracy of your personal data stored with us, we usually need time to verify this. For the duration of the review, you have the right to request the restriction of the processing of your personal data.
  • If the processing of your personal data took place or is taking place unlawfully, you can request the restriction of data processing instead of deletion.
  • If we no longer need your personal data but you need it to exercise, defend or assert legal claims, you have the right to request the restriction of the processing of your personal data instead of deletion.
  • If you have lodged an objection pursuant to Art. 21 (1) GDPR, a balancing of your interests and ours must be carried out. As long as it has not yet been determined whose interests prevail, you have the right to request the restriction of the processing of your personal data.

If you have restricted the processing of your personal data, this data may — apart from being stored — only be processed with your consent or for the establishment, exercise or defence of legal claims, or to protect the rights of another natural or legal person, or for reasons of important public interest of the European Union or a member state.

SSL and TLS encryption

For security reasons and to protect the transmission of confidential content, such as orders or enquiries that you send to us as the site operator, this site uses SSL or TLS encryption. You can recognise an encrypted connection by the fact that the address line of the browser changes from “http://” to “https://” and by the lock symbol in your browser line.

If SSL or TLS encryption is activated, the data you transmit to us cannot be read by third parties.

Objection to advertising emails

We hereby object to the use of contact details published in the context of the imprint obligation for sending advertising and information material that has not been expressly requested. The operators of these pages expressly reserve the right to take legal action in the event of the unsolicited sending of advertising information, for example by spam emails.

4. Data collection on this website

Cookies

Our web pages use so-called “cookies”. Cookies are small data packages and do not cause any damage to your terminal equipment. They are stored on your device either temporarily for the duration of a session (session cookies) or permanently (permanent cookies). Session cookies are automatically deleted at the end of your visit. Permanent cookies remain stored on your device until you delete them yourself or until they are automatically deleted by your web browser.

Cookies from third-party companies may also be stored on your device when you enter our site (third-party cookies). These enable us or you to use certain services of the third-party company (for example cookies for processing payment services).

Cookies have various functions. Many cookies are technically necessary because certain website functions would not work without them (for example storing your consent decision or submitting forms). Other cookies serve to evaluate user behaviour or to display advertising.

Cookies that are required to carry out the electronic communication process, to provide certain functions requested by you (for example for submitting forms) or to optimise the website (for example cookies to measure the web audience) (necessary cookies) are stored on the basis of Art. 6 (1) (f) GDPR, unless another legal basis is stated. The website operator has a legitimate interest in storing necessary cookies for the technically error-free and optimised provision of its services. If consent to the storage of cookies and comparable recognition technologies was requested, processing is carried out exclusively on the basis of that consent (Art. 6 (1) (a) GDPR and section 25 (1) TDDDG); consent can be withdrawn at any time.

You can set your browser so that you are informed about the setting of cookies and only allow cookies in individual cases, exclude the acceptance of cookies for certain cases or in general, and activate the automatic deletion of cookies when closing the browser. If cookies are deactivated, the functionality of this website may be limited.

Insofar as cookies are used by third-party companies or for analysis purposes, we will inform you separately about this within the framework of this privacy policy and, if applicable, request your consent.

Consent with the HubSpot cookie banner

Our website uses HubSpot’s consent technology to obtain your consent to the storage of certain cookies in your browser or to the use of certain technologies, and to document this consent in a data protection compliant manner. The provider is HubSpot, Inc., 2 Canal Park, Cambridge, MA 02141, USA; the contracting party for users in the European Economic Area is HubSpot Ireland Limited, Ground Floor, Two Dockland Central, Guild Street, Dublin 1, Ireland (hereinafter HubSpot).

When you enter our website, a cookie is stored in your browser (among others “__hs_cookie_cat_pref”) in which the consent you have given, or the withdrawal of that consent, is recorded. Your decision is documented together with a time stamp in our HubSpot account so that we can demonstrate the consent.

The data collected is stored until you ask us to delete it, until you delete the cookie yourself or until the purpose of storing the data no longer applies. Mandatory statutory retention periods remain unaffected.

You can change or withdraw your consent at any time via the “Cookies” link in the footer of this website.

The consent technology is used in order to obtain the legally required consent for the use of cookies. The legal basis for this is Art. 6 (1) (c) GDPR.

Server log files

The provider of these pages automatically collects and stores information in so-called server log files, which your browser automatically transmits to us. These are:

  • browser type and browser version
  • operating system used
  • referrer URL
  • host name of the accessing computer
  • time of the server request
  • IP address

This data is not merged with other data sources.

This data is collected on the basis of Art. 6 (1) (f) GDPR. The website operator has a legitimate interest in the technically error-free presentation and optimisation of its website — for this purpose, the server log files must be recorded.

Contact form

If you send us enquiries via the contact form, your details from the enquiry form, including the contact details you provide there, will be stored by us for the purpose of processing the enquiry and in case of follow-up questions. We do not pass on this data without your consent.

This data is processed on the basis of Art. 6 (1) (b) GDPR if your enquiry is related to the performance of a contract or is necessary for the implementation of pre-contractual measures. In all other cases, the processing is based on our legitimate interest in the effective processing of the enquiries addressed to us (Art. 6 (1) (f) GDPR) or on your consent (Art. 6 (1) (a) GDPR) if this was requested; consent can be withdrawn at any time.

The data you enter in the contact form remains with us until you request us to delete it, withdraw your consent to storage, or the purpose for storing the data no longer applies (for example after your enquiry has been processed). Mandatory statutory provisions — in particular retention periods — remain unaffected.

Enquiry by email, telephone or fax

If you contact us by email, telephone or fax, your enquiry including all resulting personal data (name, enquiry) will be stored and processed by us for the purpose of handling your request. We do not pass on this data without your consent.

This data is processed on the basis of Art. 6 (1) (b) GDPR if your enquiry is related to the performance of a contract or is necessary for the implementation of pre-contractual measures. In all other cases, the processing is based on our legitimate interest in the effective processing of the enquiries addressed to us (Art. 6 (1) (f) GDPR) or on your consent (Art. 6 (1) (a) GDPR) if this was requested; consent can be withdrawn at any time.

The data you send us via contact enquiries remains with us until you request us to delete it, withdraw your consent to storage, or the purpose for storing the data no longer applies (for example after your request has been processed). Mandatory statutory provisions — in particular statutory retention periods — remain unaffected.

HubSpot CRM

We use HubSpot’s CRM on this website. The provider is HubSpot, Inc., 2 Canal Park, Cambridge, MA 02141, USA; the contracting party for users in the European Economic Area is HubSpot Ireland Limited, Ground Floor, Two Dockland Central, Guild Street, Dublin 1, Ireland (hereinafter HubSpot CRM). The contact and application forms on this website as well as the newsletter run via HubSpot.

Among other things, HubSpot CRM enables us to manage existing and potential customers as well as customer contacts. With the help of HubSpot CRM, we are able to record, sort and analyse customer interactions by email, social media or telephone across various channels. The personal data collected in this way can be evaluated and used for communication with the potential customer or for marketing measures (for example newsletter mailings). With HubSpot CRM, we are also able to record and analyse the user behaviour of our contacts on our website.

HubSpot CRM is used on the basis of Art. 6 (1) (f) GDPR. The website operator has a legitimate interest in the most efficient possible customer management and customer communication. If corresponding consent was requested, processing is carried out exclusively on the basis of Art. 6 (1) (a) GDPR and section 25 (1) TDDDG, insofar as the consent covers the storage of cookies or access to information in the user’s terminal equipment (for example device fingerprinting) within the meaning of the TDDDG. Consent can be withdrawn at any time.

For details, please see HubSpot’s privacy policy: https://legal.hubspot.com/privacy-policy.

Insofar as personal data is transferred to the USA, the transfer is based on the standard contractual clauses of the EU Commission and on the certification of HubSpot, Inc. under the EU-US Data Privacy Framework. Details can be found here: https://legal.hubspot.com/dpa.

Data processing agreement

We have concluded a data processing agreement (DPA) for the use of the above-mentioned service. This is a contract required by data protection law which ensures that the provider processes the personal data of our website visitors only in accordance with our instructions and in compliance with the GDPR.

Attio

We use the CRM system Attio to handle sales enquiries, in particular those arising from demo bookings. The provider is Attio Ltd., 9th Floor, 107 Cheapside, London EC2V 6DN, United Kingdom (hereinafter Attio).

In Attio we store and process the contact and communication data of prospective and existing customers (for example name, email address, company, the reason for and the history of the communication, and agreed appointments) in order to handle enquiries and to document the sales process. Contacts from our contact and application forms and from the newsletter remain in HubSpot; we use Attio exclusively as a sales CRM.

Processing is carried out on the basis of Art. 6 (1) (b) GDPR insofar as it serves to carry out pre-contractual measures, and otherwise on the basis of Art. 6 (1) (f) GDPR — we have a legitimate interest in handling enquiries efficiently and in orderly customer management.

The United Kingdom has been recognised by the EU Commission as a country with an adequate level of data protection by means of an adequacy decision. For details of the data processing, please see Attio’s privacy policy: https://attio.com/legal/privacy.

Data processing agreement

The data processing addendum forms part of the Attio Customer Agreement and therefore applies to our use of the service. It obliges Attio to process the personal data only in accordance with our instructions and in compliance with the GDPR; for transfers to third countries it additionally provides for the EU standard contractual clauses and the UK Addendum. The full text is available here: https://attio.com/legal/attio-data-processing-addendum.

Newsletter

If you would like to receive the newsletter offered on this website, we require an email address from you as well as information that allows us to verify that you are the owner of the email address provided and that you agree to receive the newsletter. No further data is collected, or only on a voluntary basis. We use HubSpot (see above) to send the newsletter.

The data entered in the newsletter registration form is processed exclusively on the basis of your consent (Art. 6 (1) (a) GDPR). You may withdraw your consent to the storage of the data and the email address as well as their use for sending the newsletter at any time, for example via the unsubscribe link in the newsletter. The lawfulness of the data processing operations already carried out remains unaffected by the withdrawal.

The data you provide us with for the purpose of receiving the newsletter is stored by us until you unsubscribe from the newsletter and is deleted from the newsletter distribution list after you unsubscribe or after the purpose no longer applies. Data stored by us for other purposes remains unaffected.

After you unsubscribe from the newsletter distribution list, your email address may be stored by us or by the newsletter service provider in a blocklist, if this is necessary to prevent future mailings. The data from the blocklist is used only for this purpose and is not merged with other data. This serves both your interest and our interest in complying with the legal requirements when sending newsletters (legitimate interest within the meaning of Art. 6 (1) (f) GDPR). Storage in the blocklist is not limited in time. You may object to the storage if your interests outweigh our legitimate interest.

5. Social media

Links to our social media profiles

On this website we link to our profiles on LinkedIn (provider: LinkedIn Ireland Unlimited Company, Wilton Place, Dublin 2, Ireland) and Instagram (provider: Meta Platforms Ireland Limited, Merrion Road, Dublin 4, Ireland).

These are plain links, not social media plug-ins: when our website is accessed, no content from these networks is loaded, no cookies of these networks are set and no data is transferred to the networks.

Only when you click on one of these links are you forwarded to the pages of the respective network; from that point on, the privacy policy of the respective provider applies. If you are logged in to your account there, the network can associate your visit with your user account.

The links are provided on the basis of Art. 6 (1) (f) GDPR. The website operator has a legitimate interest in presenting the company on social media.

6. Analysis tools and advertising

HubSpot Analytics

This website uses the web analytics service of HubSpot. The provider is HubSpot, Inc., 2 Canal Park, Cambridge, MA 02141, USA; the contracting party for users in the European Economic Area is HubSpot Ireland Limited, Ground Floor, Two Dockland Central, Guild Street, Dublin 1, Ireland (hereinafter HubSpot).

HubSpot Analytics enables us to analyse the use of this website. Among other things, the pages accessed, the time spent on the site, the origin of the access (referrer), the browser and operating system used and a shortened IP address are recorded. For this purpose HubSpot uses technologies that allow the user to be recognised — in particular cookies (among others “__hstc”, “__hssc”, “__hssrc” and “hubspotutk”). If you contact us via a form on this website, HubSpot can assign the usage data previously collected to your contact record.

This service is used on the basis of your consent pursuant to Art. 6 (1) (a) GDPR and section 25 (1) TDDDG. Consent may be withdrawn at any time — you can adjust it via the “Cookies” link in the footer of this website.

Insofar as personal data is transferred to the USA, the transfer is based on the standard contractual clauses of the EU Commission and on the certification of HubSpot, Inc. under the EU-US Data Privacy Framework. For details, please see HubSpot’s privacy policy: https://legal.hubspot.com/privacy-policy.

Data processing agreement

We have concluded a data processing agreement (DPA) for the use of the above-mentioned service. This is a contract required by data protection law which ensures that the provider processes the personal data of our website visitors only in accordance with our instructions and in compliance with the GDPR.

7. Plug-ins and tools

Google Fonts (local hosting)

This site uses so-called Google Fonts, provided by Google, to display fonts consistently. The Google Fonts are installed locally: the font files used are delivered from our own server or are embedded in our stylesheets. No connection to Google’s servers is established in the process.

Further information on Google Fonts can be found at https://developers.google.com/fonts/faq and in Google’s privacy policy: https://policies.google.com/privacy.

Cal.com

On our demo booking page we embed a booking window from Cal.com. The provider is Cal.com, Inc., 2261 Market Street #4382, San Francisco, CA 94114, USA (hereinafter Cal.com).

When this page is accessed, the booking window is loaded from Cal.com’s servers; your IP address is transferred to Cal.com in the process. If you book an appointment, we and Cal.com process the data you provide (in particular name, email address, company where applicable and your message) as well as the appointment you have chosen, in order to confirm the booking, add the appointment to our calendar and send you the access link.

The meeting itself takes place via Google Meet (provider: Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland). The data required for participation is processed for this purpose, in particular your name, your email address and the connection data.

Processing is carried out on the basis of Art. 6 (1) (b) GDPR, because booking an appointment at your request serves to carry out pre-contractual measures. If corresponding consent was requested, processing is carried out exclusively on the basis of Art. 6 (1) (a) GDPR and section 25 (1) TDDDG, insofar as the consent covers the storage of cookies or access to information in the user’s terminal device (for example device fingerprinting) within the meaning of the TDDDG. Consent may be withdrawn at any time.

Insofar as personal data is transferred to the USA, the transfer is based, according to the provider, on the standard contractual clauses of the EU Commission or on the EU-US Data Privacy Framework. For details of the data processing, please see Cal.com’s privacy policy: https://cal.com/privacy.

Data processing agreement

We have concluded a data processing agreement (DPA) with Cal.com pursuant to Art. 28 GDPR. It obliges Cal.com to process the personal data only in accordance with our instructions and in compliance with the GDPR, governs the notification of personal data breaches, deletion at the end of the contract and our audit rights, and bases transfers to third countries on the standard contractual clauses of the EU Commission. The sub-processors engaged by Cal.com are published at https://cal.com/privacy.

Content delivery network jsDelivr

This website uses the content delivery network jsDelivr to deliver individual programme libraries (among others the logo slider). The operator is Prospect One, Olkusz, Poland.

When a page containing these elements is accessed, your IP address is transferred to the servers of the content delivery network so that the files can be delivered to your browser.

This is done on the basis of Art. 6 (1) (f) GDPR. We have a legitimate interest in providing our website quickly and reliably. If corresponding consent was requested, processing is carried out exclusively on the basis of Art. 6 (1) (a) GDPR and section 25 (1) TDDDG, insofar as the consent covers the storage of cookies or access to information in the user’s terminal device (for example device fingerprinting) within the meaning of the TDDDG. Consent may be withdrawn at any time.

Further information can be found in jsDelivr’s privacy policy: https://www.jsdelivr.com/terms/privacy-policy-jsdelivr-net.

Google reCAPTCHA

We use “Google reCAPTCHA” (hereinafter “reCAPTCHA”) on this website. The provider is Google Ireland Limited (“Google”), Gordon House, Barrow Street, Dublin 4, Ireland. We use reCAPTCHA in the reCAPTCHA Enterprise variant; it is part of the HubSpot forms we use and is loaded on all pages containing forms.

The purpose of reCAPTCHA is to check whether data entered on this website (for example in a contact form) is entered by a human or by an automated programme. To do this, reCAPTCHA analyses the behaviour of the website visitor on the basis of various characteristics. This analysis begins automatically as soon as the website visitor enters the website. For the analysis, reCAPTCHA evaluates various information (for example IP address, time the website visitor spends on the website or mouse movements made by the user). The data collected during the analysis is forwarded to Google.

The reCAPTCHA analyses run entirely in the background. Website visitors are not informed that an analysis is taking place.

The data is stored and analysed on the basis of Art. 6 (1) (f) GDPR. The website operator has a legitimate interest in protecting its web offerings against abusive automated spying and against spam. If corresponding consent was requested, processing is carried out exclusively on the basis of Art. 6 (1) (a) GDPR and section 25 (1) TDDDG, insofar as the consent covers the storage of cookies or access to information in the user’s terminal equipment (for example device fingerprinting) within the meaning of the TDDDG. Consent can be withdrawn at any time.

Further information on Google reCAPTCHA can be found in Google’s privacy policy and terms of use at the following links: https://policies.google.com/privacy and https://policies.google.com/terms.

8. Our own services

Handling of applicant data

We offer you the opportunity to apply to us (for example by email, by post or via an online application form). Below we inform you about the scope, purpose and use of the personal data collected from you in the course of the application process. We assure you that the collection, processing and use of your data takes place in accordance with applicable data protection law and all other statutory provisions, and that your data is treated in strict confidence.

Scope and purpose of the data collection

If you send us an application, we process the associated personal data (for example contact and communication data, application documents, notes taken during job interviews etc.) insofar as this is necessary in order to decide on the establishment of an employment relationship. The legal basis for this is section 26 BDSG under German law (initiation of an employment relationship), Art. 6 (1) (b) GDPR (general contract initiation) and — if you have given consent — Art. 6 (1) (a) GDPR. Consent can be withdrawn at any time. Within our company, your personal data is only passed on to persons who are involved in processing your application.

If the application is successful, the data you submit is stored in our data processing systems on the basis of section 26 BDSG and Art. 6 (1) (b) GDPR for the purpose of carrying out the employment relationship.

The online forms for applications and for our talent pool run via HubSpot (see the section “HubSpot CRM”); your details, including the documents you upload, are stored there. Only the people involved in the selection process have access to them.

Retention period of the data

If we are unable to make you a job offer, if you reject a job offer or withdraw your application, we reserve the right to retain the data you have transmitted on the basis of our legitimate interests (Art. 6 (1) (f) GDPR) for up to six months from the end of the application procedure (rejection or withdrawal of the application). The data is then deleted and the physical application documents destroyed. Retention serves in particular as evidence in the event of a legal dispute. If it is evident that the data will be required after the six-month period has expired, for example because of pending or upcoming legal proceedings, deletion will only take place once the purpose for further retention no longer applies.

Longer retention may also take place if you have given corresponding consent (Art. 6 (1) (a) GDPR) or if statutory retention obligations preclude deletion.

Talent pool

Through our talent pool you can send us your documents without applying for a specific position. The legal basis is solely your consent pursuant to Art. 6 (1) (a) GDPR. We store your details until you withdraw your consent; we will contact you as soon as a suitable position becomes available. You can withdraw your consent at any time informally by writing to hello@beyondbots.com — the withdrawal takes effect for the future and does not affect the lawfulness of the processing carried out up to that point.